We are seeking a highly organized and efficient Administrative Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, handling client communications, and supporting our design team with administrative tasks.
Key Responsibilities:
- Client Quotations and Invoicing:
- Prepare and send quotes to customers for web, graphic design, and social media marketing and all other projects.
- Generate and manage invoices and payment receipts in our accounting system.
- Client Request Management:
- Receive and manage all types of client requests, including new projects and additional work from existing clients.
- Enter client requests into the ticketing system and allocate them to the responsible personnel.
- Team Coordination:
- Communicate with the design team to estimate the time required for tasks and projects.
- Collaborate with the design team to determine the final cost of tasks and projects.
- Administrative Support:
- Maintain organized records of all client communications, quotes, invoices, and payments.
- Assist with general office tasks as needed to support the team.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in using accounting software and ticketing systems.
- Ability to work collaboratively with a team and handle multiple tasks simultaneously.
- Attention to detail and a high level of accuracy.
Preferred Qualifications:
- Experience in a web and graphic design agency or a related industry.
- Familiarity with project management tools and software.
What We Offer:
- Competitive salary and benefits package.
- A creative and supportive work environment.
- Opportunities for professional growth and development.